INSURANCE COVERAGE

US INSURANCE COVERAGE

Effective 1 January 2024, the broker of the U.S. Club Program changed and is now the Hylant Group. The Hylant Group setup the U.S. Rotary Insurance Portal, where you can fill out a certificate of insurance and read and review documents, forms, and other materials. The website, username, and password are below:

For the USERNAME/PASSWORD, please contact the DISTRICT SECRETARY (click here)

Rotarians can also contact them by email (rotary@hylant.com) or by phone: 1.419.259.2710

This website is for U.S. Rotary club/district use only and is the exclusive source for the Program documents, forms, loss prevention strategies, and the certificate of insurance.

Additional details can be found here: (CLICK HERE)

CANADIAN INSURANCE COVERAGE

The general policy for the District covers all Rotary Club Members and Volunteers including:

Rotarians, Rotaract and Interact members, Volunteers who are working on behalf of Rotary at a Rotary-sponsored event Families of Rotarians who are working on behalf of Rotary at a Rotary-sponsored event

You can see the general policy coverage in this section. However, some events require special insurance. You can discover what types of events need additional insurance and how to apply on this page.

The Rotary District Insurance Package is designed to cover most of the Rotary Clubs events, however with every insurance policy there are some exceptions. As general liability policies are not designed to cover higher risk event, and the following events are excluded from our district policy and therefore require a separate Event Liability Policy:

  • Multi-Day Festivals (Rib Fests, Music
  • Festivals, Beer & Wine Festivals, etc)
  • Parades, Fairs – Air Shows, Aerial
  • Attraction
  • Amusement Rides, Inflatables
  • Rodeos, Sporting Competitions
  • Beer Gardens/Tents
  • Fireworks, Pyrotechnics – Events involving
  • Watercrafts
  • Events involving Aircrafts
VOLUNTEERING?

Rotarians are covered when simply providing volunteers at the above mentioned events when the events such as parades, fall fairs, etc are planned by other parties ie the City/Township, another not for profit such as the Chamber of Commerce, Lions Clubs, etc.

Purchasing separate event liability policies is the responsibility of the organizing party. Therefore, when Rotary Clubs are the ones planning these events, they need to contact our broker for a separate event liability policy.

HOW TO APPLY

If your event is not listed on the list of excluded events, please contact our broker 15-30 days prior to the event whenever possible and follow these steps:

 

AGENT CONTACT DETAILS

Wilson M Beck Insurance:

Rob Lemire rotary@wmbeck.com
PH# 236-425-1770

EMAIL REQUIRED – DETAILS

  • Provide the name of your Rotary Club and District
  • Provide Date (s) of the event
  • Provide a brief description of the event
    • Some examples of events are: Auction, Fundraising Dinner, Duck Races, Golf Tournament
  • Anticipated number of attendants
  • Whether or not your club is organizing the entire event or simply providing
    • If it is your club: Will there be any Vendors at the event? If so, what type?
  • Who is asking for the Certificate?
    • If no one is asking and the intent is to simply notify the broker of the event no further information is required.
    • If a company, mall, municipality, venue owner etc. is requesting the certificate the following additional information is required:
      • Full legal name of the entity asking for the certificate
      • Their complete mailing address
      • Also if they are requesting to be listed as an “additional insured” they will ask for this when they request a certificate from you. If they do not ask you, don’t ask them.
Event Risk Management Recommendations
INSURANCE RESOURCES
*(LOGIN TO DACDB TO ACCESS LINKS)

DISTRICT 5020 INSURANCE ASSISTANCE

 Terry Dale Roberts
Comox Valley, Courtenay
Immediate Past District Governor