The Purpose of the Visit
To allow the District Governor (DG) to communicate with club members:
The Governor shares helpful information with club officers; focuses
attention on important Rotary matters; and recognizes the outstanding
contributions of Rotarians. Brian and Barbara look forward to meeting
all Rotarians.
The Process
Prior to the District Governor’s visit, the Assistant Governor (AG) will
meet with the club President to: confirm the date of the visit, time and
place, review the club’s meeting schedule and identify any special
presentations the club desires the DG to make. The AG should also be
made aware of any questions or issues the club desires to discuss with
the DG. If time and schedule permit, Brian and Barbara would like to
visit Rotary community projects in the area.
The Visit
During the visit the District Governor would like to meet with the club’s
officers and directors prior to the general meeting, to review club
goals and plans, to share ideas, and to answer any questions the club
leadership might have.
The District Governor would like to have the opportunity to meet as many
Rotarians upon their arrival at the club meeting as possible. They
especially would like to be introduced to newer Rotarians.
The District Governor’s Presentation is the program for the visit
meeting. It is not appropriate to schedule any other program on that
day. The DG will notify the club via the AG of the length of time
desired. If the club has other presentations for the DG to make,
additional time needs to be allotted.
Following the meeting the District Governor would like to have the
opportunity to chat with club members for a few moments. This is the
time for members to ask questions about Rotary, or to make suggestions
about how to make us a stronger organization.
Meeting Protocol
The District Governor is the official representative of the President of
Rotary International and is the only officer of Rotary in the District.
A minimum of 30 minutes should be allotted for the DG introduction and
presentation.
The Assistant Governor should introduce the DG. If the AG is not able to
attend the meeting, the Club President should handle the introduction.
Flags and Anthems
District 5020 is an international district, and the Governor
represents the entire District. Please ensure that both U.S. and
Canadian National flags are displayed, that the playing of both anthems
is part of the meeting (Click here for the words
to each anthem). It is appropriate to have copies of anthem words
available at the tables.
Gifts for the District Governor or Partner
The District Governor does not desire to be presented with gifts
for their visit. If it is the practice of your club to give the DG a
gift, they would suggest that in lieu of a gift an appropriate donation
be made to the Rotary Polio Eradication campaign or to
Shelter Box.
Accommodations for the District Governor
The District Governor will be using their motor home during their visits.
They will make arrangements and will notify the AG of the location of
the RV park in order to obtain driving directions to the club meeting
site.
Social Events during the DG Visit
If your club would like to have a special social event during the
District Governor’s visit, please let your AG know as far in advance as
possible so that the DG visit schedule can be checked to determine if
time permits.
The Role of the Assistant Governor
Your Assistant Governor is an experienced Rotarian and past club
president. AG’s are assigned a number of clubs in a local geographic
area to act as the representative of the District Governor. They are
there to support you and your club. They are expected to hold periodic
meetings with club leaders and to make regular visits to each of their
assigned clubs. They will be able to answer many of your questions,
guide you to sources of additional information, or put you in contact
with other District leaders. The assistant governors also act as
representatives of their assigned clubs to the District. During their
official visits they are guests of your club, and should be given a few
minutes on the program to make announcements or presentations.
