District Governor's Visit Protocol


Once a year the District Governor makes an official visit to each club in the district.

The Purpose of the Visit
To allow the District Governor (DG) to communicate with club members: The Governor shares helpful information with club officers; focuses attention on important Rotary matters; and recognizes the outstanding contributions of Rotarians. Brian and Barbara look forward to meeting all Rotarians.

The Process
Prior to the District Governor’s visit, the Assistant Governor (AG) will meet with the club President to: confirm the date of the visit, time and place, review the club’s meeting schedule and identify any special presentations the club desires the DG to make. The AG should also be made aware of any questions or issues the club desires to discuss with the DG. If time and schedule permit, Brian and Barbara would like to visit Rotary community projects in the area.

The Visit
During the visit the District Governor would like to meet with the club’s officers and directors prior to the general meeting, to review club goals and plans, to share ideas, and to answer any questions the club leadership might have.

The District Governor would like to have the opportunity to meet as many Rotarians upon their arrival at the club meeting as possible. They especially would like to be introduced to newer Rotarians.

The District Governor’s Presentation is the program for the visit meeting. It is not appropriate to schedule any other program on that day. The DG will notify the club via the AG of the length of time desired. If the club has other presentations for the DG to make, additional time needs to be allotted.

Following the meeting the District Governor would like to have the opportunity to chat with club members for a few moments. This is the time for members to ask questions about Rotary, or to make suggestions about how to make us a stronger organization.

Meeting Protocol
The District Governor is the official representative of the President of Rotary International and is the only officer of Rotary in the District. A minimum of 30 minutes should be allotted for the DG introduction and presentation.

The Assistant Governor should introduce the DG. If the AG is not able to attend the meeting, the Club President should handle the introduction.

Flags and Anthems
District 5020 is an international district, and the Governor represents the entire District. Please ensure that both U.S. and Canadian National flags are displayed, that the playing of both anthems is part of the meeting (Click here for the words to each anthem). It is appropriate to have copies of anthem words available at the tables.

Gifts for the District Governor or Partner
The District Governor does not desire to be presented with gifts for their visit. If it is the practice of your club to give the DG a gift, they would suggest that in lieu of a gift an appropriate donation be made to the Rotary Polio Eradication campaign or to Shelter Box.

Accommodations for the District Governor
The District Governor will be using their motor home during their visits. They will make arrangements and will notify the AG of the location of the RV park in order to obtain driving directions to the club meeting site.

Social Events during the DG Visit
If your club would like to have a special social event during the District Governor’s visit, please let your AG know as far in advance as possible so that the DG visit schedule can be checked to determine if time permits.

The Role of the Assistant Governor
Your Assistant Governor is an experienced Rotarian and past club president. AG’s are assigned a number of clubs in a local geographic area to act as the representative of the District Governor. They are there to support you and your club. They are expected to hold periodic meetings with club leaders and to make regular visits to each of their assigned clubs. They will be able to answer many of your questions, guide you to sources of additional information, or put you in contact with other District leaders. The assistant governors also act as representatives of their assigned clubs to the District. During their official visits they are guests of your club, and should be given a few minutes on the program to make announcements or presentations.





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